Company Job Title: Office Administrator

Chenega Job Title: General Clerk III

SCA WD Labor Category: General Clerk III

Clearance: NACI

Location: Atlanta, GA

Reports To: Office Manager

FLSA Status: Non-Exempt, Full Time, SCA

Prepared Date: 04-03-2019

Approved Date: 04-03-2019

Executive Order 13495, The Non Displacement of Qualified Workers Under Service Contracts provide first right of refusal to incumbents on contracts. If the position is accepted by the incumbent on the job, other application/resume of non-incumbents will not be reviewed.


  • The Office Administrator serves to assist the Office Manager with all administrative support activities. Will assist the PM and other leadership team members in executing the requirements of the program. The OA is responsible for preparing reports, presentations, memorandums, proposals and correspondence, assigning jobs and duties to office staff as needed, monitoring office operations, schedules appointments and meetings for executives and upper level staff, serving as the go-to for office inquiries and conflicts, managing staff schedules, and tracking office supply inventory and approving supply orders, and preparing the Contract Deliverables Requirements List (CDRL) requirements ensuring on time delivery of all CDRLs. The OA will communicate with all Site Supervisors, Security Officers, and the client Administrative points of contact frequently regarding overall Contractor performance, status of contract, and operational issues that are systemic across the contract or specific to a site.

Duties and Responsibilities:

  • Perform a variety of administrative functions for the CGP CDC Program Management Office to include, but not limited to:
  • Assist with coordinating phone and in person interviews
  • Prepare offer letters, memos and various human resources correspondence
  • Generate drug testing orders and background checks
  • Maintain and update human resources spreadsheets and tracking mechanisms
  • File personnel information into electronic and physical files
  • Generate reports through various reporting systems and track various human resources actions
  • Examine employee files to answer inquiries and provide information to authorized persons
  • Provide customer service to CDC contract employees, candidates and/or external vendors/service providers
  • Assist with needs as they relate to meetings, training, room scheduling and set-up
  • Processes I-9’s and conducts E-verify of new employees
  • Assist with the collection and preparation of project travel documentation for pre-authorization and submission to the customer for payment
  • Make travel arrangements for internal and external employees
  • Provide assistance with expense reporting in Deltek system
  • Other duties as assigned

Minimum Qualifications : (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • Have no record or history of illegal drug use, sale, possession, or manufacture during the previous five years.
  • Must be able to pass a Background Check (DOJ Security Risk Assessment) prior to assignment.
  • Preferred: Associates Degree or Higher. High school diploma and a minimum of three years’ experience in a similar setting supporting several people simultaneously, required.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
  • Minimum of 6 months experience in office administrative duties.

Knowledge, Skills and Abilities:

  • Proficient use of Microsoft Office Suite
  • Ability to multi-task and meet deadlines as required by assigned projects
  • Excellent interpersonal skills and ability to collaborate effectively with other team members and administrative staff
  • Excellent analytical and decision support skills
  • Organizational skills with attention to detail

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)

  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Sexual Orientation/Gender Identity

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

Primary Location: United States-Georgia-Atlanta

Organization: Chenega Global Protection

Strategic Business Unit: Security

Security Requirements: Public Trust/NACI

Job Schedule: Full Time Non-Exempt

Recruiter: Christine Stefanakis

Req ID: 2000002177